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NORTHWEST WARRIORS HOCKEY

Operations Policy

NORTHWEST WARRIORS HOCKEY (NWW) is a hockey program provided jointly by Crowchild Hockey Association (CHA) and the Westwood Hockey Association (WHA). NWW is governed by an Operations Committee in accordance with this Operations Policy.

Mission Statement & Priorities
Northwest Warriors exists to provide a hockey program for the residents of the communities we serve where participants develop a strong sense of community while growing socially, physically, intellectually, ethically, and emotionally.

This mission is achieved by working towards individual and team successes in a safe, fair, stimulating, and respectful environment while observing a suitable balance of the following priorities.

The Participant – Provide individuals with coaching and experiences that allow them to develop personally.
The Team – Foster commitment to a group through opportunities for working and achieving together.
The Game of Hockey – Teach and develop the abilities necessary to participate and succeed in playing hockey.

Participants

The participants of NWW hockey program are youth registered in the Program who belong to Families that live within the geographical boundaries of the Community Associations served by the CHA and the WHA. Participants’ Families must maintain membership with their respective Community Association in order to participate in the NWW hockey program.

Governance & Administration

This Operations Policy is in force when it has been approved by both the CHA and WHA. The voting members of the Operations Committee are any individual who serves as an Officer or a Director for CHA or WHA. The Operations Committee shall have the vested Authority to act on behalf of and in the best interest of the Boards, their Members, and Participants. The Operations Committee shall have the responsibility to maintain operations that are responsive to the objectives of NWW. The Committee’s actions shall be governed by the Boards, provisions in this Policy and other applicable Policies.

The minimum number of members of the Operations Committee will be ten and the maximum equal to the number of individuals eligible as voting members in accordance with this Policy. In the event the total number of sitting eligible individuals falls below ten members, the Boards shall determine a course of action to bring the complement back in to compliance. The term duration for voting members of the Operations Committee shall be based on the applicable bylaws of their Association.

The Operations Committee shall for the purpose of carrying out the business and activities of NWW establish Activities Groups and terms of reference for these Groups and shall advise them of the Group’s role in the decision-making process of NWW. In the absence of in force Terms of Reference or Policies for these Groups all decisions involve the Opersations Commitee or where not possible the Associations' Executive Committees. The Operations Committee can also dissolve Groups except where such groups are mandated by the bylaws of the Boards. The Operations Committee shall assign a Director as a chairperson to each Activity Group and shall approve all group members (aka: active supporters). Each Activity Group member will be appointed for a term of no less than two years.

The Operations Committee may appoint an Administrator who will assist NWW in the completion of duties and activities. This individual may be paid for services, provided such costs are included in the annual budget.

Roles

NWW is a volunteer run community hockey program. Any energetic and committed individual with a genuine commitment to the Association’s members, mandate and mission can volunteer. Officers, Directors and committee members perform duties related to these roles on a voluntary basis, are not eligible for remuneration and shall not receive any financial benefit or gain in the performance of such duties for NWW.

The Operations Committee shall, for the purpose of carrying out the business and activities of NWW appoint individuals to roles as necessary. The following are the types of governance roles within NWW:

Chair: The Chair of NWW is its “Chief Executive Officer” and the primary spokesperson for the NWW. This person (or in the event of “Co-chair”, persons) presides over NWW and meetings of the Operations Committee. An individual filling this role shall be an Officer of one of the Boards, ideally one of the Presidents. The Chair interprets NWW policies, terms of reference and objectives. This person also interprets and enforces all Resolutions of the Operations Committee for related individuals or groups. The Chair shall fulfill a coordinating, motivating and mediating responsibility with the Operations Committee, Activities Groups or any other Group within NWW. The Chair shall interpret, guide and counsel all Participants or Groups in order that they are always prepared to make responsible decisions on any matter that may arise which is relevant to their respective functions.

Vice-Chair: this person shall act as the Chair in the absence of the Chair. An individual filling this role shall be an Officer of one of the Boards, ideally one of the Presidents or Vice-Presidents. In the event of Co-Chairs there shall be no Vice-Chair.

Executive: a person serving as an Officer for CHA or WHA.

Director: a person presiding over and possibly participating in specific area of operations or activities. An individual filling this role shall be a Director of one of the Boards.

Coordinator: a person participating in specific activities related to an established Activities Group. An individual filling this role is appointed by the Operations Council and may or may not be an Officer of one of the Boards.

Active Supporter: a person participating as a committee member in an activity group, or carrying out activities related to an activity group. An individual filling this role is appointed by the Operations Council and may or may not be an Officer of one of the Boards.

The following list shows some but not necessarily all the operations roles of NWW.

Apparel Coordinator
Atom Coordinator
Bantam Coordinator
Chair (Co-chairs)
Coach Director
Committee Member
Communications Coordinator
Conduct Director
Development Director
Equipment Manager
Evaluations Director
Finance Director
Game & Conduct Director
Midget/Junior Coordintor
Pee Wee Coordinator
Program Director
Timbits Coordinator
Vice-Chair

Meetings

Meetings of the Operations Committee shall be at any time that circumstances may demand, but no less than seven times per fiscal year. The Chair or Administrator shall give Due Notice to the Boards no less than forty-eight hours prior to such meetings.

Quorum at an official meeting of the Operations Committee shall be any combination of no less than seven eligible voting members, provided at least one officer of each of the Boards is in attendance.

Motions of the Operations Committee shall be formulated and voted on whenever required for establishing, revising or maintaining operations or activities related to NWW objectives and policies. Motions should always be in the best interests of all of the Boards, their Members and the Participants.

Voting at a meeting of the Operations Committee shall be considered official where the requirements for Quorum are achieved. Voting shall be indicated by the raising of a hand and the result of the vote shall be recorded in the minutes as pass or fail.

Activities

Any Activity Group struck for the purpose of carrying out the Program or business of NWW shall report to the Operations Committee through the submission of regular reports which must give account of recommendations and actions relating to past and current activities as well as for future plans. In all matters that require a decision which exceeds the authority of an Activity Group, it shall provide guidance in the form of advice to the Operations Committee. The Operations Committee shall approve Terms of Reference and Policies or other such documents for all Activity Groups. In the absence of in force terms of Reference or Policies for these Groups all decisions involve the Operations Commitee or where not possible the Associations' Executive Committees.

All Activity Groups requiring funds for its activities shall provide an annual budget to the Operations Committee for approval. The Activity Group’s annual Budget must be closely adhered to or amended by the Operations Committee if change is required.

The Operations Committee shall assign a Director to act as Chair of each Activity Group and may appoint any eligible Participant or Nominated Volunteer as a member of an Activity Group.

The permanent Activity Groups of Northwest Warriors Hockey shall be:

Executive Group: The purpose of this Group is to develop and oversee objectives and activities related to governance, and overall direction of the organization. This group provides counsel to the Chair(s) regarding interpretation of NWW policies, terms of reference and objectives. This group will provide counsel and direction to the Chair on time sensitive matters related to internal issues or incidents, as well as public relations and media. Executive Group activities and applicable policies include but are not necessarily limited to the items below:

Strategic Direction
Policy Development
External Relations
Communications Group: The of this Group purpose is to develop and oversee objectives and activities related to communicating with participants, members and the public, including assisting other committees with strategies and tools to facilitate communication regarding specific events and activities. For more information on this group or its activity areas, please refer to the applicable policy or terms of reference documents. Communications Group activities and applicable policies include but are not necessarily limited to the items below:

Communications Strategy
Communications Plan
Marketing
Evaluations Group: The purpose of this Group is to develop and oversee all activities related to the evaluation of participants, including creation of teams. For more information on this group or its activity areas, please refer to the applicable policy or terms of reference documents. Evaluations Group activities and applicable policies include but are not necessarily limited to the items below:

Age Group Coordinators Recruitment and Recommendation
Evaluations Manual
Player Acceleration
Grievances
Affiliations
Finance Group: The purpose is to develop and oversee all activities impacting NWW Hockey finances. For more information on this group or its activity areas, please refer to the applicable policy or terms of reference documents. Finance Group activities and applicable policies include but are not necessarily limited to the items below:

Budgeting
Financial Reporting
Fees
Equipment Policy
Jerseys
Apparel
Team Financial Management Policy
Game & Conduct Group: The purpose of this Group is to promote and ensure acceptable behaviour which is consistent with NWW principles for conduct. This Group will oversee activities related to the development of Participants’ values, morals, social maturity, and behaviour, and where necessary respond to incidents resulting from Participants’ behaviour. For more information on this group or its activity areas, please refer to the applicable policy or terms of reference documents. Game & Conduct Group activities and applicable include but are not necessarily limited to the items below:

Cell Phone Policy
Game & Conduct Policy
Hockey Calgary Hearings
Program Group: The purpose of this Group is to develop and oversee all hockey activities related to participants, coaches, and development, including coach appointments and proposals related to on-ice and off-ice activities. For more information on this group or its activity areas, please refer to the applicable policy or terms of reference documents. Program Group activities and applicable policies include but are not necessarily limited to the items below:

Fair Ice Policy
Fit to Play Policy
Coach Recruitment and Selection
Coach Certifications
Coach Development
Athlete Development
Seeding/Re-Seeding
Officials

Hockey Calgary
NWW is the hockey program offered through partnership between CHA and WHA and these associations are members of Hockey Calgary. As such any Policy of the Boards or NWW are intended to be consistent with and supplemental to those of all governing associations, which are Hockey Calgary, Hockey Alberta and Hockey Canada. In the event of any conflict between policies, the in-force governing organizations’ policies prevail.

Definitions

“Activities Group” means a Group convened for an ongoing Association purpose and chaired by an Officer or Director.

“Boards” means the Boards of Directors for the CHA and WHA.

“Community Association” means an organization that represents the residents that live within our Boundary.

“Family” means a household living within the Boundaries served by NWW.

“Director” means an individual duly appointed to or elected to a Board under the terms of the applicable Bylaws. All the Officers are also Directors.

“Hockey Calgary” refers to the Minor Hockey Association of Calgary.

“Majority” means a number equal to or higher than fifty percent plus one of eligible voters at a duly held meeting where quorum is present.

“Minutes” means the official written record of a meeting, and should include no less than the approved agenda, a list of attendees, details of relevant discussion, proposed Motions, and decisions on proposed Motions.

“Motion” means an official resolution proposed to be voted on at a duly held meeting by eligible voting members as applicable.

“Nominated Volunteer” means an individual who is not a representative of one of the Boards nor a Participant yet is deemed by the Operations Committee to be qualified and appropriate to fill a role within NWW.

“Participant” means an individual youth duly registered in the Program who belongs to a Family that lives within the geographical boundaries of NWW. Or an individual youth registered in the Program while adhering to the applicable regulations for registration from outside NWW boundaries.

“Policy” means a document describing actions, expectations or procedures for activities related to the business of NWW and facilitation of the Program.

“Program” means the activities associated with providing a hockey program.

“Resolution” refers to motion voted on and passed at a duly held meeting of eligible voting members as applicable.

“Terms of Reference” means a description of the purpose and structure of a project, activities group, or any similar collection of individuals working together to accomplish a specific outcome.

Interpretation

Within all the policies and terms of reference of NWW, the singular shall include the plural and the plural the singular; and the word ‘person’ shall include corporation and societies, the masculine shall include the feminine, and the feminine shall include the masculine. Where reference is made to any clause or section thereof, such reference shall be deemed to extend and apply to any amendment to such clause or section as the case may be.